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Retirement Plan Administrator

Femwell Group Health

in Miami FL

Logo for Femwell Group Health

Position/Title: Retirement Plan Administrator

Department: Employee Services

Vacancy Date: ASAP

Required Time Commitment (Full Time/Part Time): Full-Time

JOB SUMMARY:

Under the immediate supervision of the HR Director, serve as the administrator of the 401k plan, which involves addressing the day-to-day activities of the 401k retirement plan.

ESSENTIAL JOB FUNCTIONS:

  • Ensure plan operation is in accordance with the Plan documents. Ensure all retirement plans are administered in accordance with the summary plan descriptions, ERISA guidelines and all applicable Federal & State laws. Participate in the periodical due diligence process for the 401K plan.
  • Serve as the Committee Administrator for the 401k Committee.
  • Coordinate all aspects of enrollment after eligibility period requirement is met including sending the 401k E-kit. Ensure that all 401K-eligible employees are enrolled in a timely manner and they are set as eligible in the payroll system.
  • Verify the 401k loans and deferral changes were processed correctly through payroll.
  • Ensure the accurate and timely preparation of the 401K distribution report to Accounting as well as fund distribution in the 401k’s provider website.
  • Review the employee loan report periodically to confirm if any employees are going into default.
  • Create and maintain electronic 401K files to scan and store any employee 401K documents, enrollment and payroll deductions forms.
  • Administer 401K Sponsor Website; including participant change of address, employee data corrections and Action-Required messages.
  • Handle the 5500 preparation which includes working with 401k vendor and auditor to meet deadline.
  • Audit physicians’ annual 401k employee contributions and ensure that they meet the 401k limits.
  • Communicate to department head any changes in laws that affect the organization and/or changes in procedures that must be made to keep the organization in compliance.
  • Pull biweekly, monthly, quarterly and annual census reports.
  • Respond to employee and participants’ calls or emails.
  • Under deadlines or staff shortages, assist Director and/or other departments as needed.

CORE COMPETENCIES REQUIRED:

  • Functional & Technical Skills: Proficiency in HR/Payroll software, Word and Excel. Able to create, maintain and analyze benefit spreadsheet reports. Has functional and technical knowledge and skills to do the job at a high level of accomplishment.  Has a minimum of 5 years of education/experience in the 401k field.
  • Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; establishes and maintains effective relationships with customers and gains their trust and respect.  Customers are defined as employees, management, physicians and internal departments.
  • Interpersonal skills: Relates well to all kinds of people, uses diplomacy and tact. Maintains a positive work atmosphere by behaving and communicating in a manner that enables rapport with employees, co-workers and supervisors.
  • Results Oriented: Can be counted on to meet goals successfully; is consistently a quality performer; very bottom-line oriented; maintains the highest possible standards for work product and performance.

How to Apply

If you are interested in this position, please send your resume to Jessica Villard at employment@femwell.com

Please be sure to include the following in your e-mail:

  • The title of the position you are applying for in the subject line
  • The date at which you are available to start
  • Your salary requirement
  • Your contact information

Once your e-mail is received someone will contact you regarding an interview.  Please note that submitting your resume does not guarantee an interview or position placement.


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