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Pension Distributions Coordinator

Robin S. Weingast & Associates

in Telecommute / Garden City NY / NJ

Job Responsibilities to include the following but not limited to:

This individual will be responsible for the processing of Retirement Plan distributions including but not limited to:

  • Termination Withdrawal
  • Hardship Withdrawal
  • QDRO Distribution
  • In-service Withdrawals
  • Loans

The coordination and processing of all Plan Termination initiatives to include but not limited to:

  • Review of termination fees with plan sponsor.
  • Communication of invoice and procedures.
  • Conference calls with plan sponsor/investment carrier.
  • Preparation of contract deconversion paperwork required to terminate the investment contract.
  • Preparation of distribution packages for all plan participants.
  • Submit all forms for processing.
  • Notify internal plan administrator when completed for final 5500 preparation.

Accounts Receivable Support to include but not limited to:

  • Answer all queries regarding invoices.
  • Answer all queries regarding plan terminations.
  • Prepare Plan Asset Expense forms to assist plan sponsor in paying administration invoice from assets.
  • Enter all incoming checks, wires, credit card, and check payments into accounting software for each pertinent invoice.

Knowledge Required:

  • Knowledge of administrative and clerical procedures and systems such as Microsoft Office programs, Adobe Acrobat, managing files, records, designing forms and other office procedures and terminology.
  • Experience with the Datair Pension system a plus.
  • Knowledge of principals and processes for providing customer services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Bi-lingual Spanish Speaking a plus.

Required Skills:

  • Reading Comprehension: Understanding written sentences and paragraphs in work-related documents.
  • Time Management: Managing one’s own time and the time of others.
  • Critical thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
  • Deductive Reasoning: The ability to apply general rules to specific problems to produce answers that make sense.
  • Oral Comprehension: The ability to listen to and understand information and ideas presented through spoken words and sentences.

Education: Associate's or Bachelor's Degree required.

Schedule: Monday through Friday 8am to 5pm

Job Type: Full-time

Location:  Remote/In-office

Salary: $25.00 /hour


  • 401(k) Plan
  • 401 (k) Employer Contributions (discretionary)
  • Cash Balance Defined Benefit Plan
  • Dental Insurance
  • Health Insurance
  • Cafeteria 125 Plan
  • Paid Time Off
  • 11 Holidays

COVID-19 considerations:
In response to COVID-19 we have provided all staff with tools to remain as touch free as possible, hand sanitizer, gloves, reusable masks, disposable masks, face shield and our workstations already come equipped with 5ft dividers between.


  • Microsoft Office: 3 years (Preferred)
  • Adobe Acrobat: 3 years (Preferred)
  • Pension Distributions: 3 years (Preferred)
  • Accounting Software: 1 year (Preferred)


  • Spanish (Preferred not required)

How to Apply

Please submit resume to  

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