Core Hours: 9:00 a.m. to 5:30 p.m.; Monday-Friday and additional extended hours as needed on a continual
GENERAL SUMMARY: Under the general direction and supervision of the Human Resources Manager, and following prescribed department,
office and firm procedures, the Leave of Absence Administrator is responsible for the daily administration of the firm’s leaves of absence programs (including the firm’s medical and family leave policies); compliance with federal, state and
local leave laws; Americans With Disabilities Act (ADA) and worker’s compensation.
The Leave of Absence Administrator is expected to perform all responsibilities with a commitment to providing superior service to the firm’s lawyers,
efficient and effective departmental operations, and an atmosphere of teamwork and continuous improvement. Above all, the Leave of Absence Administrator must fulfill the needs of the firm in a manner which is consistent with the Firm’s Core
ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties are performed throughout every work day, as necessary):
Manage all aspects of leaves of absence for employees resident in the firm’s U.S. offices and U.S.
expatriates including medical and family leaves, workers’ compensation leaves, long-term disability, military leaves and bar study leaves.
Monitor claims status and perform necessary follow-up with the firm’s third party leave
administrator for disability and family leaves.
Provide information and guidance to employees regarding firm leave policies, applying for leave with the firm’s third party leave administrator, and applying for state/local disability and paid
family leave benefits as applicable.
Coordinate and monitor military leaves and bar study leaves.
Advise employees approved for leaves of absence of pay schedule and distribution, coordination with any state or local disability insurance or
paid family leave laws or workers’ compensation and any premiums payments due while on unpaid leaves of absence.
Coordinate and validate payroll adjustments for paid and unpaid leaves of absence to ensure accurate, timely
Maintain and audit leave records in the firm’s time and attendance application, RollCall, for employees on continuous and intermittent leaves.
Track leave-related personnel actions in the firm’s HRIS,
Monitor benefit premium payments for employees on unpaid leave for premium collection activities and correspondence.
In partnership with HR Manager and other senior HR leaders, oversee leave accommodations and work restrictions
under the American with Disabilities Act.
Monitor and update senior HR leaders on legal regulatory changes in federal, state and local leave laws, including staying up-to-date on state and local disability insurance leave
Work with employees returning from maternity leave and other extended periods leave and their legal practice or administrative department managers on a work reintegration plan as appropriate.
Maintain up-to-date knowledge
and skills in assigned areas through professional reading, research and other professional development opportunities, recommend process and procedure updates and improvements as necessary, and implement same.
Advance the effective use of
innovative tools and process improvements to automate activities involved with leave management (e.g., calendaring, calculations, notifications, etc.).
Provide monthly report of unpaid leaves qualifying under the federal Family and Medical Leave
Act for ACA compliance reporting.
ESSENTIAL KNOWLEDGE, SKILLS AND COMPETENCIES:
Ability to read, write and speak English
Extensive demonstrated knowledge of federal, state and local leave laws including the
federal Family and Medical Leave Act; District of Columbia Family and Medical Leave Act; California Family Rights Act; state and local leave laws in California, the District of Columbia, New York and Pennsylvania; Americans with Disabilities Act and
Thorough knowledge of MS Office applications including Word, Outlook, Excel and PowerPoint
Excellent interpersonal skills, including strong oral and written communication skills and the ability to communicate
potentially detailed and complex information to others with tact and empathy
Unfailing commitment to confidentiality and discretion
Aptitude and willingness to work with complex procedures
Strong organizational skills and attention
Ability to manage multiple priorities and adjust to changing priorities and deadlines in a professional manner
Ability to work independently and with a team
Strong work ethic with the willingness and ability to assume new
tasks and responsibilities
Ability to exercise initiative, independent judgment and common sense
Strong service orientation, and an ability to establish and maintain effective working relationships with users, peers, office and firm
management, and outside business partners
Ability to work well under pressure, facilitate solutions, and meet deadlines and milestones for projects assigned
Ability to work extended hours as necessary to fulfill time sensitive