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Pension Administrator II

Polycomp Administrative Services, Inc.

in Roseville, CA / Telecommute

Polycomp is a premier TPA, with a current opening for an Administrator (Compliance Analyst) with 3+ years of relevant retirement plan administration experience.  We offer flex work schedules, great environment and benefits, and challenging work.  If you currently live near our Roseville HQ office, and have the experience noted below, please respond quickly!

Job Summary:  Responsible for the annual administration of Qualified Retirement Plans by providing accurate, timely service, and proactive consulting advice to ensure excellent customer service and profitable results.  This role is non-exempt, with a pay range of $21 - $28/hr, based on relevant experience.


  • Perform all aspects of administration for an assigned caseload of increasingly complex plans, including maintaining accurate aging reports.
  • Analyze provisions in plan documents to ensure compliance with IRS and DOL regulations.
  • Analyze census information to determine eligibility, key, and highly compensated employees and input data
  • Calculate employer contributions including related non-discrimination testing and coverage testing while taking into consideration top-heavy status, deductibility limits, and impact of forfeitures as well as other compliance requirements for plans. 
  • Allocate gains and losses on pooled and individual accounts.
  • Review pension trust accounting reports and research discrepancies. 
  • Prepare client reports. 
  • Assist in calculating and processing all distribution types and loans. 
  • Inform Plan Administration Manager and Pension Administrative Consultant of workflow status on a regular basis.
  • Identify issues related to fiduciary responsibilities, such as adequate bonding, impact of nonqualified assets on bonding, and prohibited transactions.
  • Communicate non-compliance issues to Pension Administrative Consultant and makes recommendations for correction.
  • Evaluate takeover plans, identify compliance issues, and coordinate transition of data and communicate effectively with Compliance Consultant.
  • Support DOL, IRS and Accountant Audits, as needed.
  • Review plans to make recommendations to Pension Administrative Consultant to maximize tax advantages or other benefits for client.
  • May request missing data directly from clients via email/phone as requested by Pension Administrative Consultant.
  • Assist in special projects as needed; perform other related tasks as required.
  • Meet or exceed all quality, productivity and turnaround goals.
  • May be required to work extra hours during peak periods / or as necessary.

Knowledge/Skills/Education Required

  • Comprehensive and increasing knowledge of qualified plans.
  • Knowledge of compliance requirements regarding employer contribution calculations, deduction limits, contribution deposit deadlines, top heavy determination, coverage testing, controlled groups and annual additions limitations.
  • Knowledge of all aspects of distributions including minimum distributions, hardship withdrawals, QDROs and loans.
  • Knowledge of methods for researching DOL, IRS and other related regulations, procedures and correction programs.
  • Knowledge of a plan’s administrative cycle, including IRS and DOL filing requirements and deadlines.
  • Knowledge of the current laws and regulations governing qualified retirement plans.
  • Ability to effectively communicate, both in writing and orally, with a wide range of contacts in a professional manner.
  • Maintain positive attitude when addressing questions and problems.
  • Ability to work under pressure of deadlines.
  • Work with minimal supervision.
  • Good organizational skills and ability to set priorities consistent with service standards.
  • Adjust priorities with changes in the annual business cycle of pension administration.
  • Ability to promote a positive and professional working environment.
  • Analytical and critical-thinking skills.
  • Detail oriented.
  • Excellent interpersonal skills.
  • Demonstrate initiative.
  • Good judgment.
  • Software Skills:  Excel, Word, Outlook, Adobe, BillQuick, ASC, CATTS and DGEM
  • Minimum of two to five years of retirement plan administration experience requiring critical thinking, analysis, detail orientation, customer service and/or two to four years of college classes including accounting, math, and communications.

How to Apply

Send cover letter and resume to

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This ad has been viewed 1417 times. It expires on 6/5/2017.

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