Job Summary: Performs all tasks related to the onboarding of new 3(16) plans, including internal conversions and
de-conversions; relationship manager for high-volume advisors; shares onboarding responsibilities for non-3(16) plans with other CT specialist(s)
Onboarding New & Takeover Plans
Confirm / request most plan data and confirm fees
PensionPro system setup – including requesting missing plan and client data. Enter plan information, contacts, employee roles, investment information
Plan documents –
schedule document call, apply for trust EIN, load executed documents to PensionPro, follow-up as necessary on signature pages.
Census – request current census from client
RMDs – determine applicability
Platform/Recordkeeper Setup – includes recurring status calls, provide data needed and confirm fees for fee disclosure. Coordinate preparation and mailing of enrollment kits, compile complete forms and forward to vendor. Confirm
vendor has provided contribution processing training.
Segregated or Pooled Investment Account setup for any plans using this type of investment.
Plan Asset Conversion from prior recordkeeper/custodian – prepare black out
notice as needed, perform interim valuation, request participant loan information, monitor progress and keep interested parties updated.
Salesforce Update – fees, actual assets converted, actual participant count
System Setup – plan setup; plan fees setup
Plan Operation/Educations Calls for 3(16) Plans
3(16) Mailings – initial enrollment and notice mailing to participants; additional necessary mailings while plan remains in client
Internal Conversions & Plan Changes to 3(16)
Perform all aspects of internal conversions and changes that relate to 3(16) services
related to platform plans that move to another provider, including update of all systems and working with client, advisor and new provider.
College Graduate preferred, Math, Accounting or
2 - 4 year’s relevant experience
Must be able to work over-time, as needed
Must have the ability to work from home when the need arises – i.e., have a personal computer and internet access.
Excellent communication skills – both oral and written – always maintain a professional tone with colleagues, clients and vendors
Strong interpersonal skills
Ability to work effectively as part of a team
Problem-solving ability a must
Must be able to multi-task in a fast-paced environment and meet all required deadlines
Working Knowledge of Microsoft Office Suite (Excel, Word, PP, Outlook)
Knowledge of Schwab SRT and/or
SunGard Relius systems a plus