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Audit Administrator

NYC District Council of Carpenters Benefit Funds

in New York NY

POSITION PURPOSE:

The Audit Administrator is responsible for tracking the status of fringe benefits contribution audits performed on signatory contractors, and initiating collection procedures that ultimately are resolved at a hearing before the Independent Arbitrator.

ESSENTIAL JOB FUNCTIONS:

• Track progress of all audits referred back to the Funds office for employers’ non-compliance
• Generate Seven Day Demand Letters to be sent via certified mail to instruct employers to reply to audit requests and/or notifications of delinquency
• Generate Notices of Intention to Arbitrate if employers fail to respond to Seven Day Demand Letters; mail copies to employers, arbitrator and association via regular & certified mail
• Gather documents such as agreements, association information, and other correspondence for arbitration
• Research employers using the Department of State, Lexis-Nexis, and the Internet to determine if employers are out of business or have relocated
• Refer employers with awards and judgments to the Employer Assistance Department to be added to the Shut Down List
• Review audits prior to mailing them to employers: log audits as received, review purchases included in the audit report against those listed in the auditing system for accuracy
• Enter audit information such as shop stewards’ reports, insufficient benefit purchases, CD hours, and rate differential hours into a tracking spreadsheet
• Prepare cover letters for all audits and mail to the employers, along with audit reports 
• Follow up with employers to confirm receipt of payroll audit reports, discuss findings and direct them on steps to take to dispute or pay the audit
• Refer settlement proposals to Collections Counsel
• Review and update employer history in the auditing system to ensure information is accurate; notify the Agreement Department of any updates
• Contact audit firms regarding any corrections to an audit report that may be necessary prior to billing audit
• Notify Employer Associations of all payroll audits billed to member employers
• Review information regarding hours that were submitted to the Funds in error; submit corrections to the Remittance Manager to make adjustments; follow up to ensure information was entered correctly in the database.
• Review audit database on a regular basis for accuracy to flag any errors to be corrected; follow up to ensure the errors have been corrected
• Reach out to employers who are scheduled for arbitration to confirm attendance
• Forward audit payments received to the Remittance Department
• Process electronic allocation files of paid audits
• Adjust and prepare new summary pages in each audit when necessary
• Maintain audit files and scan files, index files in MaxxVault
• Assist Employer Services Director in preparing audit notes for arbitration
• Maintain various folders on the department’s database containing all electronic documents
• Maintain records for audits to be tracked in the auditing system

KNOWLEDGE, SKILLS, ABILITIES:

• High School Diploma required, some college preferred
• At least two (2) years relevant experience
• Knowledge of collections procedures
• Proficient in Microsoft Word, Excel, and Outlook
• Strong oral and written communication skills
• Must have excellent organizational skills
• Must have excellent follow-up and follow-through skills
• Excellent analytical and mathematical skills

EEO Statement

The NYCDCC Benefit Funds are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, creed, religion, color, national origin, ancestry, alienage, pregnancy, disability, age, uniform service member status, veteran status, marital status, caregiver status, familial status, status as a victim of domestic violence, sexual violence or stalking, membership in a domestic partnership, sex, gender (including gender identity, gender expression or status as a transgender person), genetic information, sexual orientation (including an individual’s actual or perceived romantic, physical or sexual attraction to other persons, or lack thereof, on the basis of gender), sexual and reproductive health decisions, or on any other characteristic protected by applicable federal, state, or local law.

Salary and Benefits:

Salary Range: $50,000 to $57,000.

The rate of pay offered will be dependent upon candidates’ relevant skills, education, and experience. The NYCDCC Benefit Funds offer a generous and competitive benefit package.

How to Apply

To apply, please send resume to resume@nyccbf.org

If a reasonable accommodation is needed to participate in the job application or interview process, please contact Luan Delpeche 212-366-7519

A Verified Employer
NYC District Council of Carpenters Benefit Funds has trusted BenefitsLink to help reach qualified candidates for this opening.

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