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Fund Administrator

Plumbers Local Union No. 1 Benefit Funds

in Long Island City NY

Location: Long Island City, NY

Description

The Board of Trustees of the Plumbers Local Union No. 1 Welfare Fund, 401(k) Savings Plan, and the Trade Education Fund (collectively, the “Funds”) is currently seeking a Fund Administrator to succeed the current Fund Administrator who will be retiring sometime in 2023. The Fund Administrator reports directly to an 8-member Board of Trustees. The Funds provide benefits to approximately 2,600 active members of the UA Plumbers and Gasfitters Local Union No. 1 and their eligible dependents as well as 1,000 retirees and beneficiaries. The Funds have assets in excess of $1 billion and cover construction workers in the NYC area. There are 120 Contributing Employers to the Funds.

The Fund Administrator, under the general direction of the Board of Trustees, is responsible for overseeing the administration of the three Funds and has day-to-day responsibility for the operational, technical, and organizational administration of the Funds and ensures that all operational procedures are in compliance with plan rules and all applicable law.

The Fund Administrator is a full-time in the office working management position. The Fund Administrator must effectively set goals for, direct, work alongside and motivate a staff of fifteen collectively bargained employees and two management employees. The Fund Administrator must interact collaboratively with the Board of Trustees, professional advisors, participants, employers, and colleagues at all levels both inside and outside the organization.

Operational/Administrative:

Oversees and monitors the day-to-day administration of the Funds to ensure financial and operational accuracy and compliance.

Oversees and/or participates in performing the following day-to-day activities:

• Provides customer service to participants, ensuring accuracy and quality of work.
• Responds to inquiries from participants, Trustees, Union officials, Contributing Employers, Fund professionals, and others.
• Prepares and/or reviews correspondence to participants.
• Participates actively with the Trustees in strategic business planning process and implements short- and long-term goals and objectives of the Funds.
• Monitors turnaround time and accuracy of the processing of employer contributions, enrollment forms, eligibility changes, claims payments, and 401(k) applications.
• Oversee the collection of Employer contributions to the Funds.
• Responsible for supporting external audits and implementing internal accounting controls.
• At the direction of the Trustees, establishes and monitors policies, procedures and standards to ensure a level of professionalism and prompt, accurate service to members.
• Periodically reviews and reengineers processes and procedures to ensure efficiency and accuracy.
• Attend all meetings of the Board of Trustees and committees thereof.
• Maintains necessary records in accordance with applicable law.
• Stays current on developments affecting multiemployer benefit fund administration.
• Performs special projects and other duties as assigned.

Organizational/Leadership:

• Directly supervises Financial Manager and Operations Manager.
• In conjunction with the Trustees, provides vision, leadership, guidance, and motivation to staff.
• At the direction of the Trustees, ensures appropriate staffing levels are maintained and utilized effectively to accomplish the short- and long-term goals and objectives of the Funds.
• Works with the Financial Manager and Operations Manager to develop and implement training for staff to maintain current knowledge/skills and ensure professional growth.
• Assists the Trustees in the negotiations of collective bargained agreements for Fund Office staff
• Works with the Financial Manager and Operations Manager to address and resolve staff complaints/grievances.

Compliance:

• Works with the Trustees and Professionals to ensure compliance with applicable law.
• Consults with outside professionals on compliance matters/requirements.

Job Qualifications and Skills:

• Bachelor’s degree or comparable experience, MBA and/or CEBS certification preferred.
• Five (5) to seven (7) years’ experience in high-level benefit plan leadership or relevant related experience.
• Three (3) or more years of supervisory experience required.
• Experience in Taft-Hartley or collectively bargained environment preferred.
• Solid knowledge of requirements applicable to employee benefit plans.
• Proficiency with current Benefits Administration technology and Microsoft Office products.

Specific skills that are required include:

• Demonstrated leadership skills, excellent judgment and strong work ethic.
• Strong project management skills, including the ability to develop and implement short- and long-term objectives.
• Excellent people skills, including the ability to interact with Trustees, employees, bargaining parties, governmental regulators, and outside professionals and service providers.
• Attention to detail.
• Strong analytical skills, including ability to interpret financial and operating information.
• Exceptional written and oral communication and public relations skills.
• Flexible, team player who can both lead effectively and support others in leadership roles.
• Highly organized with the ability to motivate others to be organized.
• Ability to hire, develop and direct Fund Office staff in the areas of technical operations and employee benefit administration.

How to Apply

Please send a cover letter, your resume and salary requirements to Recruit@nypl1f.org .  

The Funds offer a competitive salary and a superior benefits package. The Funds are an equal opportunity employer. We encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, or any other characteristic protected by applicable law.

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