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Sr. Benefits Plan Administrator

The Catholic Diocese of Arlington

in Arlington VA

Logo for The Catholic Diocese of Arlington


The Human Resources (HR) Office employs the optimal mix of human capital practices to enhance the Diocese’s capabilities to carry out its mission of making Christ known and loved everywhere.  The Office pursues its mission by making the appropriate investments in staffing, training, compensation, communication, benefits, and other human resources areas.

The Employee Benefits Office (EBO) supports the overall goal of attracting and retaining highly qualified employees who are committed to the work of the Church and Catholic education by providing and administering attractive, cost effective employee benefit plans that fulfill the health and welfare and retirement needs of those employees.

The Senior Benefit Plan Specialist is responsible for assisting the Benefits Manager in all aspects of benefits administration, with a primary responsibility for the defined benefit plan retirement administration and oversight.  The position also coordinates key communication, customer service, operational, and financial management aspects of one or more plans.


  • Responsible for the defined benefit plan administration and oversight; manually performs the retirement calculations in accordance with the Plan Document and procedures; prepares retirement benefit packages; audits and submits the annual valuation data for the plan to the external actuarial team; reviews and adjusts pension service dates; coordinates QDROs with the external actuarial team; processes pension plan investment manager fee payments.
  • Serves as subject matter expert for the diocesan 403(b) tax deferred savings program. 
  • Supports the Retirement Plan, 403(b) Plan and general Benefits Plan Committees by coordinating meetings, preparing meeting agendas, preparing meeting minutes, and executing assigned action items from the meetings.
  • Assists the Benefits Manager with the benefits program planning and strategy; analyzes data, prepares reports, and makes recommendations for plan design, rates, etc.
  • Assists the Benefits staff with day-to-day administration of the benefit plans; provides lead support to staff, with emphasis on process improvement and documentation.
  • Serves as subject matter expert and project team member for major benefit projects, such as transitioning to a new benefit program/vendor or new HRIS. 
  • Provides customer service support to all employees; interprets plan policies and procedures; determines proper course of action to resolve issues; assists employees with plan transactions; sends correspondence as necessary, including the preparation and distribution of targeted mailings.
  • Manages the benefits communications program; drafts, reviews, edits, and coordinates benefit communication materials, including benefit guides and FAQs; develops accurate plan details and other educational information for the Benefits Online Communications Tool. 
  • Monitors administrative costs of benefit plans and recommends cost containment strategies, including alternative methods for administration and funding; makes annual recommendations for administrative cost portion of benefits budget; monitors, verifies and reconciles budgeted and actual expenses.
  • Prepares and submits annual PCORI fee payment to IRS.


  • Knowledge/Skills: 
    • Thorough knowledge of benefit plan designs and benefit-related laws
    • Familiarity with benefit contract language
    • Strong analytical and problem-solving skills
    • Meticulous attention to detail, with an affinity for numbers
    • Advanced level proficiency in Microsoft Word, Excel, and Outlook; must be skilled with creating and using pivot tables and V-lookup
    • Proficient in use of common office equipment, including 10-key calculators, copiers and scanners
    • Working knowledge of human resource information systems, with the ability to record and maintain digital records and prepare reports; experience with Dayforce helpful
    • Strong verbal and written communication skills, with a customer-focused approach and the ability to work effectively with a diverse customer base, including pastors, school principals, managers, employees, and vendors
    • Ability to handle sensitive situations appropriately and with discretion and confidentiality
    • Strong planning, organizational, and time management skills
    • Ability to multi-task
    • Active listener
    • Team player
  • Education:  BA or BS or equivalent degree and work experience; CEBS designation desired.
  • Years and Types of Experience:  Five years administering benefit programs, preferably in a not-for-profit organization, as well as conducting in-depth analyses of plans and recommending changes in plan design and organization policies and procedures. Previous experience with financial analysis, administration of defined benefit plans, and project management.

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